Explaining The Stages Of Communication Process Information Technology Essay

Explaining The Stages Of Communication Process Information Technology examineA communion is a process which involves a sender, a recipient and the message which is to be sent. There argon nearly external things which great power occur during this transfer, which could distort the marrow and prevent the telephone manslayer from receiving the original communicate that was meant by the sender. Apart from these externalities, both the sender and the receiver do something raiseing. The senders do not just give a universal inwardness that is understandable by everybody. They encode it. They add accepted things and state things in a certain way.On the other side, the receiver of the message has to decode, to a certain extent, what the sender meant to check out. This implicates the words as substantially as the tones and certain gestures and indications that argon not expressed verbally. This very much results in distortion of the message.Image origin http//www.passia.org/ seminars/2000/conflict/wanis-6.htmlConflict Resolution and Negotiations In OrganisatonsMessage is what a communicator actually produces for transmission using spoken or written words, photographs, paintings, films, posters, etc. a great deal of skill and fret is guided to formulate a message, the pith of which should be understandable to the receiver. rattling the purpose of communion is to influence the receiver and gear up favourable responses so that appropriate decisions squeeze out be pressn. The success of parley, therefore, depends on what we say and how we say it. A message flush toilet enhance or distort hard-hitting conversation. For instance, in an interview your intention is to impress interviewer, that when if you give answers whose meaning is not clear, the interviewer whitethorn perceive that you are incompetent for the job. (mbaknol.com, 2010)A bridle-path is the vehicle through which a message is carried from the communicator to the receiver. There ar e m either another(prenominal) convey of dialogue i.e. written, spoken, verbal, non-verbal, mass media like TV, radio, newspapers, books, etc. Choosing the appropriate channel, which is close to suitable for the message as well as the receiver, is a composite task. Success and failure of chat depends on the selection of the right channel. (mbaknol.com, 2010)The receiver, at the other end of the communication, is the recipient of the message and must possess the equivalent orientation as the communicator. If the receiver does not admit the ability to listen, to read, to think, he will not be able to receive and decode the messages in the manner the communicator want him to. For effective communication, the receiver is the most important connexion in the communication process. (mbaknol.com, 2010)Decoding is the interpretation of the message by the receiver. Actually, the receiver looks for the meaning in the message, which is common to both the receiver and the communicator. (mbaknol.com, 2010)Feedback is the response or acknowledgement of receiver to the communicators message. The modify is possible totally if the receiver responds. In this way both participants in communication interact and constantly exchange roles. In face-to-face communication the receiver responds naturally, directly and immediately. This provides the communicator an prospect to alter and make his communication effective. Feedback, thus, provides an opportunity to evaluate what is right or prostitute astir(predicate) a event communication. It helps to regulate the conversation among two or more individuals and also stimulates and reinforces an idea that is desired to be communicated. (mbaknol.com, 2010)Noise is an shift that can creep in at any point of the communication process and make it ineffective. Environment is one major cause that interferes with message reception like noises from the roadside, constant chattering of individuals outside the communication act, commo tion loudspeaker, faulty transmission, etc. noise can occur in other forms also poor handwriting, heavy accent or soft speech, communication in a poorly lit room, etc. in fact, these are barriers to effective communication. For smooth and effective communication, it is necessary to eliminate or edit noise as far as possible. (mbaknol.com, 2010)Image Source http//www.mbaknol.com/ contrast-communication/elements-of-the-communication-process/(mbaknol.com, 2010)WHAT atomic number 18 THE MAIN BARRIERS TO GOOD COMMUNICATION ?Communication is a process ancestor with a sender who encodes the message and passes it through some channel to the receiver who decodes the message. Communication is fruitful if and only if the messages sent by the sender is interpret with same meaning by the receiver. If any kind of disturbance blocks any step of communication, the message will be destroyed. Due to such disturbances, managers in an organisaton face severe problems.There are several barriers whic h bear ons the flow of communication in an organisaton. These barriers interrupt the flow of communication from the sender to the receiver, thus making communication ineffective. It is essential for managers to over fill out these barriers. The main barriers of communication are summarized below. delivery Inability to converse in a language that is known by both the sender and receiver is the greatest barrier to effective communication. When a person uses inappropriate words while conversing or writing, it could lead to mistake between the sender and a receiver.Prejudice the sender whitethorn have already got pre roach views and is not prepared to listen.Cultural differences The receiver may receive the message even outly worded but due to cultural differences take the message to have a different meaning.Complicated If the message is to pertinacious or technical, it may not be mighty understood.Concentration. If the receiver has his/her understanding on other matters, th e message may not be properly understood.Emotions Your emotions could be a barrier to communication if you are engrossed in your emotions for some reason. In such cases, you tend to have trouble listen to others or understanding the message conveyed to you. A few of the emotional interferences allow in hostility, anger, resentfulness and fear. (Pillali, Accessed 2010).Lack of Subject Knowledge If a person who sends a message escapes subject knowledge then he may not be able to convey his message clearly. The receiver could misunderstand his message, and this could lead to a barrier to effective communication. (Pillali, Accessed 2010).Stress One of the major communication barriers set about by employees in most of the organisaton is stress. When a person is under extensive stress, he may find it difficult to understand the message, leading to communication distortion. (Pillali, Accessed 2010).No matter how good the communication system in an establishment is, unfortunately b arriers can and do often occur. This may be caused by a number of factors which can usually be summarised as macrocosm due to physical barriers, system image faults or attitudinal barriers.Physical barriers are often due to the nature of the environs i.e. if staff are dictated in different buildings or on different sites. Likewise, poor or outdated equipment, particularly the failure of management to introduce new technology, may also cause problems. (Pillali, Accessed 2010).Staff shortages are another factor which frequently causes communication difficulties for an organisation. Whilst distractions like background noise, poor lighting or an environment which is too hot or cold can all affect peoples morale and concentration, which in turn interfere with effective communication.System design faults refer to problems with the structures or systems in determine in an organisation. Examples might include an organisational structure which is unclear and therefore makes it confusin g to know who to communicate with. another(prenominal) examples could be inefficient or inappropriate information systems, a lack of supervision or training, and a lack of clarity in roles and responsibilities which can lead to staff being uncertain about what is expected of them.Attitudinal barriers come about as a result of problems with staff in an organisation.These may be due to the factors such as poor management, lack of source with employees, personalisedity conflicts which can result in people delaying or refusing to communicate, the personal attitudes of individual employees which may be due to lack of motivation or dissatisfaction at work, brought about by insufficient training to enable them to halt out particular tasks.WHAT IS THE IMPORTANCE OF GRAPEVINE TO MANAGER?Grapevine is an versed communication network, which ignores formal channels of communication and spreads rumours and gossips at all levels of the melodic line organisaton. Although every business-organis aton has its formal channels of communication, the wanton channel of communication called word of mouth also operates in it. It can be easily found that a large portion of the communication in almost every business house is not formal or pre-planned. The employees communicate through informal channels as they do their jobs. It is neither pre-planned nor deliberately motivated by the management. It is neither written nor documented or recorded. Therefore, it refers to any communication that takes place outside the prescribed and pre-planned channels of formal business communication. It is not set with the lines of organisatonal hierarchy. As it has no set rules and regulations, it is not confined to a particular direction. It just spreads like a line. (mbaknol.com, 2010)Grapevine communicationImage Source http//www.mbaknol.com/business-communication/grapevine-communication-and-its-features/Importance of Grapevine in business scenarioThough the structure of the grapevine is not so well defined, as that of the formal channels, it should not be taken for its weakness. The messages flowing through grapevine have greater revive than that of the messages flowing through the formal channels. The grapevine may carry equally vital message through it for the achievement and success of the organisaton. It is not correct to underestimate the grapevine by saying that the vital messages pass only through the authorized, formal channels. On the other hand, though the formal channels are systematic, pre-planned and documented, it is authority-laden. It can never be as speedy and spontaneous as the grapevine. The employees communicate through grapevine, not because they are compelled to communicate but because they earnestly want to communicate with their associates. (mbaknol.com, 2010)The mode of formal written communication is slow and expensive method of information transmission. The grapevine, on the other hand, is non-expensive method and most-rapid oral method of t ransmitting the information to the maximum number of the communication receivers. The grapevine can flow wherever the participants wish it to flow, therefore, the manager can use the properly cultivated grapevine in dealing with the problems that require crossing the boundaries between the departments.Grapevine originates from the psychological need of the employees to talk about their jobs and their associates as the subject of their main interest. The absence of grapevine surely creates the dull, queasy and unfriendly atmosphere in the business organisaton. Grapevine is also exposit as the barometer of public opinion in the organisaton. If the manager is sensitive to it, s/he can gather information about the ideas, opinions, attitudes and interests of the employees.The grapevine gives an opportunity to the employees to let off the suppressed air of anxiety, worries and frustration. When they talk about their associates, they get emotional relief. The fact that the employees talk about their associates or that they have the interest in their associates is a proof of the high morale. Thus, the grapevine not only promotes unity, integrity and solidarity of the organisaton but it also helps to raise the morale of the employee. (mbaknol.com, 2010)